frequent-types-presentations-smartalkers-speaking-coach-florida

 

 

Knowing the type of presentation you’re going to give is the first step in designing your presentation. Let’s take a look at four of the most frequently made types of presentations.

1. Persuasive. Every presentation is, to a certain extent, persuasive. First and foremost, you must convince your audience that you know what you’re talking about. Beyond this, you might use a persuasive presentation to:

  • Gain an audience’s confidence in the organization you represent and the message you are presenting.
  • Pique the interest of a potential customer in a new product, service or program that you are offering.
  • Convince upper management of the need to commit additional personnel or money to purchase new technology.

 

2. Explanatory. An explanatory presentation provides a general familiarization giving “the big picture.” This type of presentation rarely involves a high level of detail. It might be used to:

  • Provide general information relevant to the needs of another department, company or agency.
  • Present information to a professional association, civic organization, or other groups in the interest of good public relations.

 

3. Instructional. This type of presentation teaches others how to use or do something, such as a new procedure or piece of equipment. This usually requires greater involvement of your audience to reinforce their learning and frequently provides detailed information. Typical uses for an instructional presentation are to:

  • Instruct customers in the use of a specific process or equipment.
  • Coach employees in the use of specific software.

 

4. Briefing. A briefing usually brings your audience up to date on something with which they are already familiar. Details may be provided on a selective basis, according to the needs and interests of your audience. A briefing may be designed to:

  • Update upper management on current expenditures compared to budget.
  • Clarify modifications to a particular product or service.

 

Overlapping of these presentation types may be necessary. For example, to convince upper management to invest in new technology, not only do you need to briefly explain the technology, but you will need to persuade them to make the purchase by providing the benefits of the new technology.

In summary, knowing what presentation type is necessary to achieve your objective is a key component to the design of your presentation. This will provide you with a guide as to how much information you will need to provide and how detailed the information needs to be.

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important-soft-skills-smartalkers-speaking-coach-florida

 
 
You might be surprised. Read on.

In the July 26, 2019 edition of the Tampa Bay Business Journal, one headline read,
Research: “Soft Skills’ Emerge As Most Critical Among Successful SMBS.

The article goes on to state that the Small & Medium Business Trends Report analyzed responses from 2,000+ small and medium-sized business owners and leaders. The second highest soft skill characteristic for running a successful business was People and Communication skills.

How would you rate you and/or your company in these skills?

People and communication skills are the primary skills SmarTalkers can provide through our coaching and training opportunities. Contact Wendy Warman at wendy@smartalkers.com for more information.

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man-moon-fear-vs-worry-smartalkers-speaking-coach-florida

 
 
In a recent interview celebrating 50 years since man’s first walk on the moon, astronaut Michael Collins stated, “I wasn’t scared but worried.” Those words gave me pause as many of my clients will engage my coaching services to help them overcome their fear of speaking in public. So I questioned, is there a difference between the statements, “I have a fear of speaking”, and “I worry about speaking?”

Here’s a thought… In a post by Meredith Bell, she offers the following:

Among the many useful insights, I took away from Gavin de Becker’s book, The Gift of Fear, one of the most profound was a deeper appreciation for the distinction between worry and fear. Until reading the final chapter, I had not pondered the difference. But the author not only defines them clearly, but he also points out why one is harmful and the other can be life-saving.

Gavin de Becker is one of the most sought-after, highly respected experts on security issues in the world. His firm protects people who are at risk, and his clients include celebrities, governments, and large corporations. He knows what he’s talking about, and his book is filled with stories – some startling, some chilling, and all true – that will remain embedded in my brain for years to come.

According to de Becker, people too often associate the word fear with other words like worry, panic, and anxiety. But they are not the same. While the latter emotions are voluntary, genuine fear is involuntary. It’s a survival signal wired in us that sounds only in the presence of danger and is intended to be very brief. The problem is that “unwarranted fear has assumed a power over us that it holds over no other creature on earth.”

On the other hand, worry is a choice. When we allow ourselves to become preoccupied with what might happen, there are clear downsides: “It interrupts clear thinking, wastes time, and shortens life.”

So based on the above, should we change the focus to “I have a worry about public speaking”? Or is the “unwarranted fear” mentioned above?

Your thoughts?

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what-if-fear-of-speaking-smartalkers-speaking-coach-florida

 

Do you have a fear of speaking and let the “what if” thoughts consume you? “What if I make a mistake and look like a fool? What if I’m asked a question and don’t know the answer? What if the technology doesn’t work?”

The following post came through Instagram and I don’t know who wrote it, but felt the thoughts were appropriate for those that have a fear of speaking. Take heed. We are what we think, especially relating to: “What if” thoughts?

“Are you worried? Do you have many “what if” thoughts? You are identified with your mind, which is projecting itself into an imaginary future situation and creating fear. There is no way that you can cope with such a situation because it doesn’t exist. It’s a mental phantom. You can stop this health and life-corroding insanity simply by acknowledging the present moment.”

I might add, related to speaking, there is a way you can cope. Learning how to design and deliver a presentation and find out how to dispel all the “what if’s” will give you the confidence to overcome your fear. I know this for a fact because this is how I overcame my fear of speaking in public. You can too!

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connecting-audience-smartalkers-speaking-coach-florida

 

 “Developing excellent communication skills is absolutely essential to effective leadership. The leader must be able to share knowledge and ideas to transmit a sense of urgency and enthusiasm to others. If a leader can’t get a message across clearly and motivate others to act on it, then having a message doesn’t even matter.” -Gilbert Amelio, Former President and CEO of National Semiconductor Corp.

  

“You can have brilliant ideas, but if you can’t get them across, your ideas won’t get you anywhere.” -Lee Iacocca

 

 

 

 

 

What’s the common thread between these two quotes?  CONNECTION! We find, in both quotes, the necessity of being able to get your message and ideas across to others in a clear, concise, and understandable way.  

Many times, I find my clients are experts in their field but are unable to get their expertise across to their audiences.

15% of your success is from your knowledge.

85% comes from your ability to effectively communicate your knowledge.

Taken from the Audience Analysis Audit in my book Loud and Clear: How to Prepare and Deliver Effective Business and Technical Presentations, here are a few questions for you to consider about your audience before your next presentation to make sure you CONNECT!

 

  • What are the benefits of your information to your audience? Every audience member is hooked up to the radio station WIIFM. What’s In It For Me.
  • What is their level of understanding of the types of information you will be sharing? This will shape the way you present your information to make your connection.
  • What is their knowledge of the subject? Too much or too little information= no connection.
  • What are their opinions about your subject? Dispel resistance, if any, upfront. Let them know you’ve done your homework!
  • How willing are the members of your audience to accept the ideas you will present? Get them on board as quickly as possible.
  • What are the desired emotional effects you want your audience to feel both during and immediately following your presentation? People “buy” on emotion.
  • How are you going to involve your audience during your presentation? If you tell me, I’ll listen; If you show me, I’ll pay attention; If you involve me I’ll learn!

 

By answering these questions, you’ll be on track with key information to help you design a presentation that connects with your audience. These questions may be applied to an audience of any size…even one. Take good care of your audience and you will get the results you want!

 

Here’s to presentations that connect!

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presentation-skills-smartalkers-speaking-coach-florida

I asked participants attending my Effective Presentations course to make a list of things public speakers do that turn them off and what captures and keeps their attention.

Here’s the list. Think about the last time you made a presentation. How would you score?

TURNOFFS

  • Giving away your authority to your audience
  • Rambling
  • Not speaking clearly
  • Not speaking loud enough to be heard
  • Reading their notes
  • Too many “ahhs” and “umms”
  • Monotone voice
  • Not being prepared
  • Spending too much time one topic
  • Going off on tangents
  • Outdated information
  • Self-absorbed

TURN-ONS

  • Professional appearance
  • Confidence without arrogance
  • Lively and animated
  • A message with a purpose
  • Engaging
  • Good eye contact
  • Organized
  • Authentic
  • Prepared
  • Good voice projection

How did you do? If you, your employees or team members are falling short of being the most professional and dynamic speakers possible, contact me. I’d love the opportunity to help!

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ruin presentation ubllic speaking coach smartalkers florida

 

Here are some common mistakes that TED (TED Talks) advises its speakers to avoid:

  1. Take a really long time to explain what your talk is about.
  2. Speak slowly and dramatically. Why talk when you can orate?
  3. Make sure you subtly let everyone know how important you are.
  4. Refer to your book repeatedly. Even better, quote yourself from it.
  5. Cram your slides with numerous text bullet points and multiple fonts.
  6. Use lots of unexplained technical jargon to make yourself sound smart.
  7. Speak at great length about the history of your organization and its glorious achievements.
  8. Don’t bother rehearing to check how long your talk is running.
  9. Sound as if you’re reciting your talk from memory.
  10. Never ever make eye contact with anyone in the audience.
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people say hear communication smartalkers speaking coach florida

 

You can come into a conversation with a clear message, but the person receiving your message will hear it through their filters, including their emotions, preconceptions, prejudices and pre-existing beliefs.

How your words are understood is strongly influenced by the experiences and biases of the listener.

When a mutual understanding of a conversation is important, the only way you can be sure your message is received the way you intended, is to ask the listener to paraphrase what they heard you say.

Merely asking close-ended questions such as, “Does this make sense?” or “Are you clear with the next steps?” allows the listener to answer “yes” when in reality their response is channeled through their filters or the way they heard it resulting in the strong possibility of a misunderstanding. It only takes a minute for clarification, with costly consequences of time and money if not taken.

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SmarTalkers | Wendy's Blog

by Wendy Warman MS CCC

Dec 12, 2018
Step 1

Establish Your Objectives

Without a doubt, this often overlooked step is the most important one in the planning process. You need to ask. “Why am I making this presentation?” not “What am I going to say?” Start by determining what you want to accomplish with your presentation. Your objectives must be realistic and achievable, immediate, and essentially selfish. They represent what you want to have happen during and after your presentation.
Step 2

Analyze Your Audience

Next, turn the tables-think about your audience’s needs and wants. What do you need to know about your audience’s knowledge, attitudes, likes, and dislikes to increase the probability of achieving your objectives? What is likely to get your audience to do what you want them to do?
Step 3

Prepare Your Preliminary Plan

The preliminary plan is not a speaking outline. Think of it as a conceptual guide to help you determine what will most logically lead to accomplishing your presentation objectives. This should be a blueprint for developing your ideas and deciding how much and what kind of information you will need.
Step 4

Select Resource Material

Finding enough resource material to supplement your talking points is not difficult. The challenge is selecting what and how much material you should include. Ask yourself the following questions:
  • What is the purpose of this presentation?
  • What should you cover? What can you eliminate?
  • What amount of detail do you need?
  • What must you say if you are to reach your presentation objectives?
  • What is the best way to say it?
  • What kind of audience action or response are you seeking?
  • What material should you withhold from your presentation but have available for reference?
  • Finally, submit all your resource material to the “Why?” test. Be sure you can justify why you selected the material and how it will contribute to achieving your objectives
Step 5

Organize Materials

Like any good story, your presentation needs a beginning, middle, and end. Presenters often spend most of their time organizing content and very little on their opening and closing statements-perhaps the most important parts of your presentation.
  • An audience is most attentive at the beginning of your presentation, but it can turn off quickly. Take advantage of this small window of opportunity with a well-honed opener that grabs your audience and conveys the main point of your presentation in the first few minutes.
  • Follow your main ideas with analogies, quotes from current newspapers or magazines, personal stories, examples, illustrations, relevant statistics, or visual aids.
  • Audience attention and retention peak again with your closing statement. Integrate your opening points into your closing statements. This shows cohesiveness and gives your presentation a powerful ending. Closings will impress your audience if they are challenging, a summary of your key points, suggest an agreement or recommend specific action, or present quotes, facts, or statistics.
Step 6

Practice Your Presentation

IIt’s a rare individual who can take even a well-prepared presentation and deliver it effectively on the first attempt. Most of us have had the experience of planning a presentation that looks good on paper only to have it fall flat in the real world.
  • Preparation is not complete until you have rehearsed your presentation, whether practicing aloud to yourself, using an audio-or-videotape recorder, or giving a “dry run” before someone who can respond like your intended audience.
Each of these six steps offers a separate and distinct contribution, and none of them should be overlooked. When you take the time to move through this six-step process, it should guarantee that your next presentation is delivered LOUD AND CLEAR!
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